W-2, 1095-C, 1099 & Employment and Income Verification
W-2 Information
• W-2 forms will become available to employees in Workday in mid-January.
• Paper W-2s will be distributed by the end of January.
Current Employees
• Paper W-2s will be mailed to employee’s home. RHA uses the Home address on record in Workday as of 12/31.
• Electronic W-2s will also available inside the Workday Pay app in January.
Former Employees
• Former Employees have access to Workday for 90 days after the termination date.
• Information accessible includes Pay & Tax information, as well as Home contact information updates.
• Click here to view what a former employee can see in Workday.
• Paper W-2s will be mailed to terminated employees. RHA uses the Home address on record in Workday as of 12/31.
• If a former employee is having login issues, please see the Workday Password Reset & Support page.
Access the W-2 Electronically
• Electronic W-2s can be accessed in Workday once generated, no later than January 31st.
•See the W-2 Help Guide.
Need a Past W-2?
Current Employees
• W-2s from 2017-present: You can access these documents in Workday by selecting the Pay app, then selecting My Tax Documents under the View tab.
• 2016 or earlier W2s: If you need your W-2 from 2016 or an earlier year, please email RHA’s Payroll Team.
Former Employees
• W-2s from 2017-present: Within 90 days of your termination date, you can access these documents in Workday by selecting the Pay app, then selecting My Tax Documents under the View tab. After 90 days, please email RHA’s Payroll Team to request your W-2.
• 2016 or earlier W-2s: If you need your W-2 from 2016 or an earlier year, please email RHA’s Payroll Team.
Employee Federal Tax Resource
Do Your Federal Taxes for FREE (IRS website)
Contract Workers
1099s will be sent to contract workers via mail to the address in our systems by the end of January each year.
1095-C Form – Proof of Healthcare Coverage
• The 1095C is an IRS required form that provides information regarding any employer-provided health insurance coverage — or offers of coverage. It may also detail the months of coverage you and any spouse and/or eligible dependents had during each month.
• While information on these forms may assist in preparing a return, the forms are not required to file.
• Employees can prepare and file their returns using other information about their health coverage.
• Employees do not have to wait for Forms 1095-C to file.
• It is anticipated that RHA will send the 1095C by mid-February.
How do I verify my RHA employment, salary and work history?
RHA uses The Work Number for employment, salary & work history verification.
Buying a home or a car? Applying for a loan? Leasing an apartment?
You’ll need proof of employment or income…
The Work Number is an automated service that protects your personal information during the verification process. This secure service is used when you apply for a mortgage or loan, a job, lease an apartment or any other instance where proof of employment or income is needed.
How it works…
Need proof of employment or income?
Give the person needing proof of your employment the following information:
• Your Social Security Number
• RHA’s Employer Code: 15242
The Work Number access options for verifiers: www.theworknumber.com or 1-800-367-5690
Need to create a Salary Key?
A salary key is one form of employee authorization used to release income.
If a verifier is requesting a salary key from you, please take the following steps:
- The Work Number access options for employees: www.theworknumber.com or 1-800-367-2884
- Select I’m an Employee
- Select Enter Site
- Enter the Employer Code (15242) and select Log In
- Select I want to provide proof of employment and income
- Enter your User ID and select Continue
- Enter your PIN and select Log in – employer to provide PIN scheme
- Select Create a Salary Key
- Select Create Another Salary Key
- Write down the six-digit number ______________
Provide the person requesting the salary key with the following information:
• Your Social Security Number
• Employer: RHA
• Employer Code: 15242
• Your salary key
The Work Number access options for verifiers: www.theworknumber.com or 1-800-367-5690
Applying to a Social Service Agency?
Provide this information to your case worker.
Attention Case Worker
If not registered:
www.theworknumber.com or 1-800-996-7566
All agencies must register to use the service. Once you are registered, please follow the steps below to obtain the verifications you need.
If registered:
• The Work Number access options for agencies: www.theworknumber.com or 1-800-660-3399
•Select Enter Site under Social Service Verifiers
• Select Log In
• Enter your username and select Continue
• Enter your password and select Log in
• Enter the following information when instructed:
• Employer: RHA
• Employer Code: 15242
• Applicant’s Social Security Number